Email Security Services For Businesses in London

The Final Step provide email security services to SMBs in London and Greater London. We send more than 350 billion emails every single day, and as such, email is the most common attack vector for cyber criminals. The importance of adequate email security cannot be understated.

Speak to an email security expert

Providing email security services and consultancy to businesses in London

As emails are the most common attack vector for cyber criminals, email security services are designed to reduce your organisation's vulnerability to a large array of threats. Our services include advanced threat protection, which involves forensic analysis of impersonation emails, sophisticated phishing attempt analysis, and sandbox scanning of attachments before they reach your inbox.

Additionally, email encryption ensures that sensitive information remains confidential during transmission. Implementing these security measures helps prevent unauthorised access, data breaches, and other cyber threats, keeping your organisation's email communications secure and reliable.

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The main threats that email security services protect against

Phishing attempts

Phishing attempts are deceptive emails designed to trick recipients into revealing sensitive information, such as passwords or financial details. These emails often appear to come from legitimate sources, like banks or trusted companies, maybe even your clients or suppliers, and may include urgent messages to create a sense of panic. Email security services help protect against phishing by identifying and blocking these malicious emails before they reach your inbox, ensuring that your personal and business information remains secure. With our services, we offer an email security portal that allows you to review these messages and determine whether you wish to allow them through, after we have checked them to ensure they are legitimate, or if you want to blacklist the sender.

 

Viruses and malware

Viruses and malware are malicious software programs that can infect your computer through email attachments or links. Once installed, they can steal data, damage files or even take control of your system. Our email security services scan incoming emails for suspicious attachments and links, preventing harmful software from reaching your devices. This proactive approach helps keep your systems safe and your data protected.

 

Executive impersonation

Executive impersonation, also known as CEO fraud, involves cyber criminals posing as your executives to trick employees into transferring money or sharing confidential information. These emails often use urgent language and appear to come from a trusted source within your organisation. Email security services detect and block these fraudulent emails, protecting your company from financial loss and data breaches.

How our Email Security services work

Planned

Multi-layered email security

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The majority of compromises start via email. Plan multiple coordinated layers of defence.

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All email systems face multiple problems daily. You can either be reactive and make changes after an event, or be proactive to mitigate risks and their impact.
 
Our preference is to be proactive, particularly since new threats emerge constantly.
 
We will sit down with you to review what you have in place and what gaps there are in your email security.
 
We will then build a plan and give you options on how to mitigate your risks with a transparent budget. 

Technical measures

Essential, but insufficient

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From domains to filters and monitors. We create a chain of technical defences.

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You need expert advice to prioritise in what order to implement these measures. Here are some of the recommended security layers:
 
  • Protect your domains to send and receive authenticated email.
  • Assess and filter emails before they even get to your production email server.
  • Get a spam filter to help manage email workload to increase focus on potential threats.
  • Use advanced filtering so that links are opened and tested as part of filtering.
  • Set notifications to advise of when an email has an external or first-time sender.

Education

Your human firewall

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Educate staff so access isn't given away to scammers.

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No matter how good your technical filters and protections are, email threats will make it through to users. 
 
How they read and react is a really important part of cyber security.
 
Create an open culture of reporting and thinking about threats. Test behaviour, find where it can be improved and provide education targetted to helping.

Recovery

Carry on and recover

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One email can initiate a ransomware attack. Be prepared.

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We are renowned for our continuity and recovery expertise.

One email is sufficient to start a ransomware attack and lock you out of your systems.

If your main email system were to be compromised, you could continue working with the basics of email if you have set up a third-party filter. This filters email before it reaches your production email server.

This allows your business to carry on, in some form whilst you recover your full system.

For your recovery to be as full and quick as possible you will need to have a good system in place and to have practised various recovery scenarios.

Why choose The Final Step for your email security support?

Experience

We have been in IT since the start of email, when many clients thought they wouldn't need it.

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Security culture

We have skilled, personable trainers in security awareness training.

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Some training, like phish-testing has a technical element.
 
We plan customised campaigns to test user behaviour and issue bite-sized, targeted training. Over time, the training lowers your organisation's phish-prone score.
 
We have successfully combined this with real-world stories and examples that people remember to deliver group, individual, online and in-person security awareness training.

Productivity

We help you be productive with email. 

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Setting email up correctly so that people stay productive is a vital part of email security.
 
If email takes up too much time, then people rush more than necessary and pay less attention. Things like having a sound system to filter email and securely sharing responsibility for mailboxes are important parts of security.

Risk reduction

We give you best practice risk reduction via layered defences.

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We will design your protection according to best practice.

We follow the principles laid down by the National Cyber Security Centre:

  1. Make it difficult for attackers to reach users with anti-spoofing protections.
  2. Help users identify and report any that make it through to strengthen filters.
  3. Setup and monitor for the effects of undetected threats that make it through.
  4. Respond to incidents quickly to contain and recover from them.

Seamless migration

A major reason for moving to Microsoft 365 is to use it's enhanced security features.

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We have migrated email from multiple email systems, such as Gmail or GoDaddy.
 
We have also migrated or merged multiple Microsoft tenancies and disparate security services to single integrated systems. 

Incident response plan

Get back up and running and be proactive and responsible with your communications.

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With a serious cyber security incident business continuity and recovery planning can be the difference between staying in business or not.
 
When others are impacted by your security issue an Incident Response Plan can save your reputation.
 
Being ready with a plan listing who will communicate what to clients when your primary email is down gives you a headstart on preserving important relationships.
 
A good quality Incident Response Plan helps maintain stakeholders' and clients' trust. 
IT support Laura-devine

The Final Step provides a professional, user-friendly, solutions-focused service. I have recommended the company to many contacts.

Laura Devine - Managing Partner, Laura Devine Immigration

City of London, London

IT Support company peter-martin-intermusica

TFS’s philosophy of building long-term working relationships is evident throughout. They care about partnership rather than just short-term transactions.

Peter Martin - Director, Intermusica

Westminster, London

The Final Step did a really fantastic job. We are a highly demanding client and have very specific requirements. Throughout the whole process, TFS maintained a methodical, thorough approach which has resulted in a first-class set-up which supports us perfectly.

Mark McDerment - Finance Director

London

We have used The Final Step as our IT support for nearly a year and a half and we couldn’t be happier with the level of service that they provide. They have helped to massively transform our IT infrastructure, enabling us to tighten our security as well as seamlessly moving us to cloud-based working.

Nicola Creighton - Office Manager, Fox Rodney Search

City of London, London

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Free 30 minute email security consultation.

If you have any questions about our data email security services, please get in touch with us to book a free 30 minute consultation with one of our experts.